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Finance
| Maritime International Limited |
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| Colombo - Western - Sri Lanka | ||
| Accounting, Banking & Financial | ||
| Financial Accounting & Reporting | ||
| Negotiable | ||
| Permanent | ||
| Not Specified | ||
| Not Specified / No Experience |
To supervise and co-ordinate the work of the purchasing team members. Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorisation by management.
Job Description
| Department: | Finance |
| Reports to: | Director of Finance (or Dir. of Operations depending on hotel structure) |
| Summary: | The basic responsibilities of the Purchasing Manager is to ensure the smooth and efficient operation of the Purchasing Department and to procure the items required by management at arm’s length and at the lowest possible price but without compromising quality. |
Required Experience
- To maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.
- To have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
- To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
- To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.
- To maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
- To contribute ideas and suggestions to enhance operational/environmental procedures in the Hotel.
- To actively promote the services and facilities of the Per AQUUM Hotels to guests and suppliers of the Hotel.
- To perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
- To contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.
Job Responsibilities:
- To supervise and co-ordinate the work of the purchasing team members.
- Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorisation by management.
- To ensure that competitive quotes are obtained as per policy.
- To review all purchase requests and purchase orders processed by subordinates.
- To ensure the loading dock and storage areas are free from clutter and hazards and are kept clean and tidy at all times.*
- To liaise with other departments on a regular basis to ensure over or under stocking is minimised.*
- To monitor slow moving and dead stock, informing department heads and suggesting actions to rectify.*
- Ensure current par stock levels are maintained and constantly reviewed.*
- Keeps stock inventory descriptions, size and weight current.*
- To conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
- To ensure that price comparisons amongst other hotels is done on a regular basis.
- Maintains adequate control on all inwards and outwards goods into the loading dock and storerooms.*
- Manages the monthly stock take process.*
- To ensure that all efforts are exhausted in obtaining the best possible quotations.
- To maintain good relations with all hotel departments and suppliers.
- To have strong knowledge of Excel, Microsoft Word and the hotel inventory/purchasing software.
- Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
- To ensure familiarity and adherence to any national or global purchasing agreements in place.
- To liaise with sales representatives to achieve best possible prices.
- To undertake analysis of proposals when required and provide recommendations to the Director of Finance.
- To ensure that all month end procedures are strictly followed and deadlines are met.
- To maintain vigilance in ensuring the security of the loading dock and all storage areas.*
- To ensure no unauthorized afterhours access to storeroom and purchasing office and any afterhours access is monitored.*
- Assist the Executive Chef in ensuring that food cost is kept to a minimum.
- To be familiar with all emergency procedures.
- Maintains an adequate and up to date filing system.
- Ensure the correct coding of all purchase orders and/or invoices.
- Prepares a purchase orders outstanding list for month end purposes.
- Ensures all documentation (purchase orders, invoices, delivery dockets etc) is forwarded to Accounts Payable on a timely basis.
- Is flexible in relation to working hours, especially at month end and during stock take.
- Minimizes the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Handles all requests and enquiries in a timely, efficient and friendly manner.
- To perform any additional tasks assigned to ensure that the department functions smoothly
- Salary : US$ 1000/= 1200/= + Service Charge
- Free joining & return air tickets, food, accommodation & laundry service. Medical Insurance coverage.
30 days annual leave with free economy ticket to point of hire.
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